Receptionist/Executive Assistant

This position is responsible for receiving and directing visitors, vendors, clients and customers to appropriate locations and parties. Notifies personnel of visitor arrival. May operate a single or multiple position telephone switchboard. Provide high-level support for executive management including database maintenance, client letters, accounts payable and banking set-ups. Exercise independent judgment in the resolution of administrative problems. Prioritize and manage multiple projects simultaneously with little or no supervision.

DUTIES

The essential functions include, but are not limited to the following:

Answer, assist and direct all incoming telephone calls to appropriate parties in a professional and courteous manner.
Perform related clerical work such as typing, filing, sorting mail distribution.
Use applicable software programs to create inventories, letters, and other business-related documents.
Set-up and maintain internal programs for banking, client notations and system configuration.
Ensure conference room and kitchen are organized and tidy.
Process firm bills for approval/payment.
Provide administrative support when needed.
Manage/order office supplies.
May coordinate businesses lunches and other related duties
Maintains highest level of confidentiality.
Exercises administrative judgment. Assumes responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area.
May perform other duties as assigned.


QUALIFICATIONS

Associates degree required. Bachelor's degree preferred.
Prior administrative office management experience.
Proficient in MS Office, specifically Excel, Word and PowerPoint
Excellent oral/written communication skills
Excellent customer relationship skills

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

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