AP/AR Staff Accountant

Can you contribute new ideas to spark a team, lead a department, and change an industry?

At CertiPay, we strive to keep team members engaged and passionate about their role. To do this, we have created a culture of freedom to develop and actuate employee talents. We provide a dynamic, challenging work environment for team members with endless opportunities.

Our success with our employees is driven by our belief in investing not only in their professional lives but also in their personal lives. Some of the benefits you can look forward to are:

• Benefits effective the 1st of the month following 60 days
• Choice between 9 medical plans offered by Humana
• 100% Company Paid Dental benefits for the employee
• 100% Company Paid Vision benefits for the employee
• 100% Company Paid Basic Life Insurance
• 100% Company Paid Short Term Disability for the employee
• A $100 monthly contribution to employee's HSA (if enrolled in eligible HSA Medical Plan)
• 401k company match up to 4%
• Company paid holidays- 7 days
• Paid birthday day off
• PTO time
• Free Employee Assistance Plan benefits to employees and eligible dependents
• And many more!

Our success with our clients is driven by our ability to manage our customers' needs quickly and effectively. We are looking for employees who can:

• Engage in positive participation within a team-oriented customer service environment.
• Maintain a high level of knowledge through internal training and personal development experiences.
• Effectively analyze issues and provide problem resolution.

We are not as big as some of our larger competitors, but our IMPACT is!! We believe in our product line, our team members and take pride in giving our clients the best customer experience possible.

• 2020 and 2021 "Top Workplace Orlando Sentinel" winner
• Best Places to Work, Career Source Polk

CertiPay is looking to add an AP/AR Staff Accountant to our team. In this role, you will be responsible for communicating with managers and clients regarding receivables and payables matters in a timely fashion, ensure integrity of outgoing payments & cash flow, and generating monthly statements. Maintain financial records and reports, perform account reconciliations, and conduct internal audits. Assist the manager as needed and respond to information requests by management and for auditing purposes.

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

• Process check requests and expense reports on a regular basis
• Accurately review, code, and process vendor invoices
• Perform monthly reconciliations, review, and reconcile invoice discrepancies
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures
• Perform data entry associated with accounts payable
• Audit and process credit card bills
• Address and respond to vendor inquiries

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the Manager and other staff.
• Collaborates with the Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.

• Maintaining financial reports, records, and general ledger accounts.
• Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes.
• Maintaining documentation for accounts payable, purchasing, and treasury and conducting internal audits.
• Performing monthly balance sheet reconciliations.
• Meeting processing and reporting deadlines.
• Responding to information requests, reviewing financial statements, and assisting with audits.
• Ensuring compliance with GAAP.

• Performs other related duties as assigned.

Qualification/Requirements:

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Monitoring - Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

• Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.
• Written Expression - The ability to communicate information and ideas in writing so others will understand.
• Mathematical Reasoning - The ability to choose the right mathematical methods or formulas to solve a problem.

Education/Training/Experience

• Bachelor's Degree;
• At least 3-5 years' experience preferred
• Sage300 experience preferred
• High volume data importation experience preferred

Physical Demands:

Moderate physical activity performing somewhat strenuous daily activities of a primarily administrative nature. Includes sitting and/or standing for extended periods of time with the ability to lift up to 25 lbs.

Manual dexterity sufficient to reach/handle items, works with the fingers and perceives attributes of objects and materials.

Current Openings for AP/AR Staff Accountant Jobs at CertiPay

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